Weekend Program Coordinator - Integral Counseling Psychology
Company: California Institute of Integral Studies
Location: San Francisco
Posted on: April 26, 2024
Job Description:
Location: San Francisco, CA Category: Staff Positions Posted On:
Tue Apr 23 2024 Job Description: The Integral Counseling Psychology
(ICP) Program is a 60-unit graduate degree program that prepares
students to take the MFT and LPCC licensing exams in the state of
California. As part of the degree requirements students must
complete a yearlong practicum placement in a clinic specializing in
mental health counseling. ICP has a Day program where students
attend classes throughout the week, and a Weekend program (ICPW)
where students come to CIIS campus for intensive classes five
weekends a semester.
The ICP program is searching for a full-time Weekend Program
Coordinator to:
(1) Manage and oversee all administrative aspects of the weekend
program and serve as a key member of the ICP Team.
(2) In collaboration with the ICP Program Chairs and ICP Program
Director, this person serves as the main point of contact for the
weekend program students, manages the day to day coordination,
scheduling, problem-solving and administrative processes to ensure
the ICPW program operates smoothly and effectively, addressing the
needs of students, faculty and institutional requirements, to make
sure issues that arise are promptly and thoughtfully addressed.
(3) In collaboration with the ICP Program Chairs and ICP Program
Director, coordinates, oversees, and implements ICP Day and ICP
Weekend student retreats.
(4) In collaboration with the ICP Program Director, ICP core
faculty, and the Admissions Office, coordinates our Admissions
interviews
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Serves as main program contact for incoming student, faculty
and institutional inquiries for the ICPW program.
- Acts as liaison between the ICPW Program and other CIIS
departments, e.g., works closely with Admissions, Registrar,
Financial Aid, Office of Diversity and Inclusion, and Dean of
Students' Offices regarding enrollment, registration, retention,
and resolving problems as they arise; introduces discussion of ICPW
issues and needs at institutional meetings as needed.
- Orients new ICPW students, answers general student advising
questions about the weekend program, and plans/helps facilitate the
annual new student orientation.
- In collaboration with the Program Director, assists with
Weekend program course scheduling, including scheduling course
dates and times (with faculty and with the Program Director), room
scheduling, and collecting/distributing curriculum
information.
- Coordinates our Admissions interviews in collaboration with the
Admissions Office, Program Director, and ICP core faculty.
- Assists/advises students and faculty as needed, regarding
program information, deadlines, responsibilities, and overall CIIS
and ICP program requirements and procedures.
- Coordinates, oversees, and implements ICP Day and ICP Weekend
student retreats, in collaboration with Program Director.
- Serves as on-site point person during ICP Weekend program
courses (5 weekends each semester) and at the 7-day annual retreat
in August.
- In collaboration with Program Advising Manager, serves as ICP
Day and Weekend program representatives at Admissions events
(Program Information Sessions and Open Houses).
- In collaboration with the ICP Advising Manager, maintains
Weekend program student records and rosters, and tracks ICPW
enrollment status each semester.
- Works with Field Placement Office and Advising Manager to
support practicum processing and placements to students that live
out of the local area.
- Attends regular program and institutional meetings, ICP events
and faculty/staff retreats and facilitates discussion of ICPW items
at ICP program meetings.
- Manages ICPW, ICP, MyCIIS and Canvas program pages, updates
content for website, and collects / posts course syllabi.
- Supervises ICPW student worker to assistance with
administrative tasks as needed.
- Provides administrative support for Program Chair, ICP Senior
Program Manager, faculty, and ICP faculty committees as
needed.
- Other duties as requested by ICP.
- Collaborates with the MCP Director and the MCP Program staff on
MCP projects as needed and to endure the efficiency of all MCP
administrative tasks. Job Requirements:MINIMUM QUALIFICATIONS
- Minimum of two years of high-end executive
assistance/administrative experience.
- Bachelor's Degree required.
- The ability to effectively and sensitively communicate verbally
and via written correspondence; ability to interact with students,
faculty, staff, and the outside community with diplomacy and
care.
- Demonstrated commitment to diversity and cultural competency;
ability and competence to work with a diverse student, faculty and
staff environment.
- Understanding of and experience with graduate academic
administration, confidentiality and privacy issues; prior
experience working in higher education desirable.
- Effective office management skills, ability to work both
independently and as part of a team; detail-oriented self-starter
who can identify program needs and take initiative to work together
to address them.
- Knowledge of the BBS/MFT/LPCC licensing rules and process
desirable.
- Proficiency with all Microsoft Suite and Acrobat/PDF products;
experience with Jenzabar or other ERP (enterprise resource
planning) tools desirable.
- Must have weekend, retreat, and occasional evening
availability.
ENVIRONMENTAL DEMANDS
Duties are primarily performed in an office environment at a desk
or computer terminal, typically, Monday through Friday, and one
weekend day per month during the academic year.
Additional Information:WAGES AND BENEFITS
The compensation for this non-exempt, full-time position is between
$28.50 and $30.00 (hourly) depending on qualifications and
experience.
CIIS offers a comprehensive benefits package.
NOTES TO CANDIDATE
- Working Conditions - Duties are primarily performed in an
office environment at a desk or computer terminal, typically Monday
through Friday.
- Background Check - Due to the sensitivity and requirements of
this position, you should expect to undergo and be cleared of an
employment background/criminal check, if extended an offer for
employment. You may also be asked to provide proof of educational
degree(s), licenses, or credentials pertinent to the position. If
your job requires driving on behalf of CIIS you will be required to
provide proof of a valid driver's license.
- Visa Sponsorship - Visa sponsorship is not available for this
position. Applicants must currently be authorized to work in the
United States for any employer.
- Relocation Assistance - This position is not eligible for
relocation assistance.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
CIIS strives to cultivate and preserve a culture of inclusion and
belonging as part of its Seven Commitments. More than accept
difference, we honor and celebrate our staff's diversity of
experiences, perspectives, and identities. Together, our community
creates and maintains working and learning environments that are
inclusive, equitable, accessible, and welcoming.
CIIS is proud to be an equal opportunity employer. We are committed
to providing an open, fair, inclusive, non-discriminatory
environment for all individuals across differences of race,
religion, sexual orientation, gender identity, national origin,
socio- economic status, ethnicity, age, physical ability, or
medical condition. We seek to increase the presence,
representation, and inclusion of U.S. historically
under-represented people of color, international, bilingual, and
bicultural students, faculty, and staff; and, to provide an
environment that will attract and retain individuals identified as
lesbian, gay, bisexual, transgender, queer, questioning and
intersex (LGBTQQI+). CIIS is committed to compliance with all fair
employment practices regarding citizenship and immigration status.
PIe457ce936e41-31181-34321164
Keywords: California Institute of Integral Studies, San Francisco , Weekend Program Coordinator - Integral Counseling Psychology, Other , San Francisco, California
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