Administrative Associate 3
Company: Stanford University
Location: Stanford
Posted on: February 17, 2025
Job Description:
is seeking an experienced Administrative Professional to join
our dynamic team as an Administrative Associate 3. Within this role
you will play a key part in supporting world renowned
cardiologists, daily operations of our division, and contribute to
the success of our research and patient care initiatives.In this
role, you will have opportunities to collaborate and work with
diverse cardiovascular medicine professionals, including
physicians, researchers, and administrative staff, who have a
strong sense of teamwork and innovation. This role will support 4-5
CVMed Faculty and the CVMed Management Team and provide
administrative support for divisional needs. The Administrator may
triage phone calls for physicians on a limited basis and direct
calls to appropriate support staff. Respond to email inquiries and
respond to inquiries from visitors, scholars, Fellows, and vendors
on behalf of Faculty and Division Management.This position offers
exceptional career growth opportunities, allowing you to strengthen
your administrative skills and knowledge in cardiovascular
medicine. You can take on additional responsibilities and
participate in professional development programs to enhance your
career. Our team members experience a unique blend of
administrative support, project management, and collaboration with
leading experts in cardiovascular medicine. By joining our team,
you will significantly advance healthcare and improve patient
outcomes through your contributions. We are a division that cares
about working together to celebrate employee success. This position
is a 100% FTE hybrid role.If you are someone who thrives in an
evolving fast-paced environment, enjoys learning, has a can-do
attitude, proactive, organized and knows how to successfully lead
projects start to finish we would like to hear from you! Apply now
to this posting with your cover letter and resume and take the next
step in your administrative career.Duties include:
Act on behalf of the supervisor,
department manager, or chair in regard to establishing priorities
and identifying and resolving problems that are administrative in
nature.Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports. Perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies.Create complex reports and spreadsheets which
may utilize specialized software and systems.Oversee and/or process
a variety of complex financial transactions; produce, monitor, and
reconcile budget statements; research, identify, and resolve
discrepancies. May assist with capital or special equipment
requests and/or vendor selection.Coordinate and monitor routine
maintenance services completion. Plan and coordinate office moves
and/or minor renovation projects. DESIRED QUALIFICATIONS:
Experience as administrative
associate in academic medicine or higher education is highly
preferred.EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of
administrative experience, or combination of education and relevant
experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing projects.Excellent organizational skills and attention
to detail.Excellent verbal and written communication
skills.Excellent customer service and interpersonal skills.Ability
to prioritize, multi-task, and assign work to others.Ability to
take initiative and ownership of projects.Ability to routinely and
independently exercise sound judgment in making
decisions.CERTIFICATIONS & LICENSES:
NonePHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.WORKING STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $39.46 to $44.30 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.Why Stanford is for YouImagine a world without
search engines or social platforms. Consider lives saved through
first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enrich
the world. Supporting this mission is our diverse and dedicated
17,000 staff. We seek talent driven to impact the future of our
legacy. Our culture and empower you with:
Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.A caring culture. We provide superb retirement
plans, generous time-off, and family care resources.A healthier
you. Climb our rock wall or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits.Discovery and fun. Stroll
through historic sculptures, trails, and museums.Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.
Consistent with its obligations under the law, the University will
provide reasonable accommodations to applicants and employees with
disabilities. Applicants requiring a reasonable accommodation for
any part of the application or hiring process should contact
Stanford University Human Resources by submitting a .
Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law.
The job duties listed are typical examples of work performed by
positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.
Keywords: Stanford University, San Francisco , Administrative Associate 3, Accounting, Auditing , Stanford, California
Didn't find what you're looking for? Search again!
Loading more jobs...
