Benefits Specialist

Company: Tbwa Chiat/Day Inc
Location: San Francisco
Posted on: April 1, 2025

Job Description:

Adyen provides payments, data, and financial products in a single solution for customers like Meta, Uber, H&M, and Microsoft - making us the financial technology platform of choice. At Adyen, everything we do is engineered for ambition.For our teams, we create an environment with opportunities for our people to succeed, backed by the culture and support to ensure they are enabled to truly own their careers. We are motivated individuals who tackle unique technical challenges at scale and solve them as a team. Together, we deliver innovative and ethical solutions that help businesses achieve their ambitions faster.Benefits SpecialistThe Benefits Specialist will develop policies related to employee benefits to ensure they align with the organization's goals and values. This role will ensure our Benefits programs and processes are set up for scalability through automation while maintaining operational and regulatory compliance. The Benefits Specialist will collaborate closely with HR, finance, payroll, HR innovations, Rewards, and external partners and vendors to develop scalable plans and processes to ensure that all benefits programs are compliant, effectively administered, and aligned with company policies. The role will have a key role in vendor management, regional benefits audits, and supporting internal and external global audits. The Benefits Specialist is responsible for project managing and executing on regulatory and compliance requirements, ensuring compliance with all regulations related to employee benefits, including but not limited to ERISA, HIPAA, COBRA, ACA, ADA, FMLA, 401(k), and RRSP.What you'll do:

• Develop policies related to employee benefits to ensure they align with the organization's goals and values. Work with legal and external counsel to stay updated on evolving benefits regulations and apply changes as necessary.
• Ensure employee-available content & communications are up to date and accurate.
• Work closely with the payroll team to provide recommendations for mapping & processing benefit-related taxes, ensuring accurate tax reporting, and maintaining compliance with all regulations related to employee benefits.
• Ensure benefits and leaves compliance with USA federal and state regulations including HIPAA, COBRA, ACA, ADA, FMLA, and others as applicable.
• Administer compliance for benefits plans including Form 5500 for health benefits and pension plans, 401(k), and capital accumulations plans including RRSP, testing and compliance.
• Manage all non-exempt employment classifications to ensure Federal and State compliance; ensure impacted teams are aware of any compliance changes (Payroll, HRBPs, team leads, etc.) and any required system updates are implemented in partnership with the HR Tech team.Vendor and Contract Management:
  • Manage relationships with benefit vendors, ensuring compliance with contractual obligations in collaboration with the legal and procurement teams, focusing on regulatory compliance.
  • Monitor vendor performance to ensure compliance, and manage renewals and contract updates as necessary.
  • Ensure accuracy of invoices from vendors; process payments as required.Data Management & Reporting:
    • Ensure that benefit records are up-to-date in Workday and all compliance-related reports are accurately maintained.
    • Run quarterly and annual reports related to compliance (e.g., ACA, Form 5500, etc.).
    • Collaborate with the HR team to track all required reporting deadlines and ensure compliance filings are accurate and timely.Who you are:
      • Bachelor's Degree in HR, Business Administration, or a related field.
      • 3-5 years of experience in benefits administration or benefits compliance.
      • Proven ability to manage benefit vendors, contract negotiations, and compliance-related vendor performance.
      • Excellent organizational, problem-solving, and project management skills.
      • Experience working with audits, including providing necessary documentation and liaising with auditors.
      • Strong attention to detail with the ability to manage multiple projects simultaneously.
      • Familiarity with benefits administration systems such as Workday and compliance tools like ACA Track.
      • Experience working in global or multinational companies with deep expertise in the U.S.
      • Knowledge of additional compliance standards such as GDPR for data privacy.
      • Experience in collaborating and partnering with cross-functional teams related to benefits and compliance.Preferred:
        • In-depth knowledge of US benefits regulations including HIPAA, COBRA, ACA, ADA, FMLA, and other federal and state mandates.
        • Strong experience with Form 5500 filing, non-discrimination testing, and 401(k) compliance.Our Diversity, Equity and Inclusion commitmentsOur unique approach is a product of our diverse perspectives. This diversity of backgrounds and cultures is essential in helping us maintain our momentum. Our business and technical challenges are unique, and we need as many different voices as possible to join us in solving them - voices like yours. No matter who you are or where you're from, we welcome you to be your true self at Adyen.Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Does this sound like you? If so, Adyen encourages you to reconsider and apply. We look forward to your application!What's next?Ensuring a smooth and enjoyable candidate experience is critical for us. We aim to get back to you regarding your application within 5 business days. Our interview process tends to take about 4 weeks to complete, but may fluctuate depending on the role.Adyen is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.All your information will be kept confidential according to EEO guidelines.This role is based out of our San Francisco office. We are an office-first company and value in-person collaboration; we do not offer remote-only roles.The annual base salary range for this role is $120,000-$155,000; to learn more about our compensation philosophy, please click here.Apply for this job
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Keywords: Tbwa Chiat/Day Inc, San Francisco , Benefits Specialist, Accounting, Auditing , San Francisco, California