Office Manager SF Bay Area

Company: Ambient AI, Inc.
Location: San Francisco
Posted on: February 21, 2025

Job Description:

is a unified, AI-powered physical security platform that helps enterprise organizations reduce risk, improve security operation efficiency, and gain critical insights. Seven of the top 10 U.S. technology companies and multiple Fortune 500 organizations across various industries leverage Ambient.ai to unify their security infrastructure and significantly enhance their security posture.The Ambient.ai platform applies AI and computer vision intelligence to existing sensor and camera infrastructure to monitor and detect threats continuously in real-time. Ambient.ai does this while simultaneously decreasing false alarms by over 95%, allowing security teams to focus on legitimate threats. With Ambient.ai, companies can do more with less and prevent security incidents before they happen.We were founded in 2017 by and , experts in artificial intelligence from Stanford University who previously built iconic products at Apple, Google, Microsoft, and Dropbox. We are a Series-B company backed by Andreessen Horowitz (a16z), Allegion Ventures, SV Angel, Y Combinator, and investment angels like Jyoti Bansal, Mark Leslie, and Elad Gil.Named on the YC Top Companies List 2021, 2022, 2023, and the Forbes Cloud 100 Rising Stars 2020, we are turning the impossible into the inevitable. We always seek passionate people who enjoy solving the most challenging problems with cutting-edge AI/ML.Position OverviewIn this role, you will manage office administration and facility operations, ensuring the office runs efficiently. You will create and maintain a comfortable, engaging, and productive work environment where employees can collaborate and perform at their best.This is an in-office position, with expected hours of Monday through Friday, 9 AM to 5 PM. Occasional evening or weekend availability may be required to address urgent issues.The impact you'll make:

• Oversee office administration and facility operations across all office locations (Bay Area and India), ensuring smooth day-to-day functioning.
• Manage inventory, place orders, and maintain necessary office supplies and equipment.
• Greet visitors, answer and direct phone calls, and handle incoming and outgoing mail and deliveries.
• Assist with office space planning, moves, and maintenance of IT infrastructure in the U.S. and abroad, including troubleshooting (e.g., Zoom rooms).
• Manage and optimize the office budget, ensuring cost-effective procurement of supplies, services, and equipment while maintaining operational efficiency.
• Develop and implement scalable office policies and identify opportunities for operational improvements.
• Ensure a safe, productive, and engaging work environment for all employees.
• Organize company events (e.g., holiday parties, happy hours), manage company swag, oversee the Anniversary Recognition Program, and support employee experience initiatives.
• Collaborate with the People Team to ensure new hires have a seamless onboarding experience.
• Assist with calendar management, travel coordination, and expense reporting.
• Oversee lunch and snack programs, manage visitor check-ins, and ensure a welcoming experience for guests.The amazing skills you'll bring to Ambient.ai:
  • 2+ years in an administrative or office management role. Experience in a high-growth startup environment is a plus.
  • Takes pride in maintaining a clean, organized, and welcoming office environment with a positive attitude, proactive mindset, and commitment to creating a great workplace culture.
  • Exceptional accuracy and thoroughness in all tasks.
  • Strong ability to prioritize, manage multiple tasks, and meet deadlines efficiently.
  • Excellent verbal and written communication skills with a highly collaborative mindset.
  • Self-motivated with the ability to take ownership and operate independently with minimal guidance.
  • Comfortable in a fast-paced, ever-evolving environment with a proactive and problem-solving approach.
  • Ability to handle sensitive information with discretion and sound judgment.
  • Enjoys organizing and hosting company events, bringing creativity and enthusiasm to engagement initiatives.
  • Proficiency in Microsoft Office and Google Workspace.Why join us:
    • We are creating an entirely new category within a 180+ billion-dollar physical security industry and looking for team members who are also passionate about our mission to prevent every security incident possible.
    • We have an impressive customer roster of F500 companies, including Adobe, VMware, and SentinelOne.
    • Regular Full-time employees receive stock options for the opportunity to share ownership in the success of our company.
    • Comprehensive health + welfare package (Medical, Dental, Vision, Life, EAP, Legal Services, 401k plan).
    • We offer flexible time off to rest and recharge, including Winter Break (time off between Christmas and New Year's for most roles depending on customer demand).
    • The latest tech and awesome swag delivered to your door.
    • Enjoy a full range of opportunities to connect with your awesome co-workers.
    • We love to , are foodies, and love music! Check out our most recent .------------We take a market-based approach to pay here at Ambient.ai, which may vary depending on multiple factors. The successful candidate's starting pay will be determined based on job-related skills, experience, qualifications, work location, level, market conditions, and internal parity.Base salary is just one component of our total rewards package. As a fast-growing start-up, our regular employees are also granted stock options and an opportunity to succeed when Ambient.ai succeeds. As a young start-up with product market fit, our stock upside is substantial and a large part of our total rewards strategy.The pay scale below represents the starting base salary range we expect to pay for this position and is subject to change*:SF Bay Area: $80,000 - 90,000.*Occasionally, we may make an offer to a candidate that is either leveled below or above this role based on skills, experience, and interview performance. is proud to be an Equal Opportunity Employer. Ambient does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, national origin, ancestry citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, registered domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. Ambient is an E-Verify participant.
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Keywords: Ambient AI, Inc., San Francisco , Office Manager SF Bay Area, Administration, Clerical , San Francisco, California