Administrative Assistant

Company: Palo Alto Staffing
Location: San Francisco
Posted on: March 30, 2025

Job Description:

• General Tasks
  --- Manage the principal's personal calendar by scheduling appointments and
• coordinating events.
  --- Plan and coordinate company activities and events.
  --- Coordinate and schedule meetings based on the availability of participants.
  --- Check all calendars on Google Calendar, and then check via email to confirm your
• suggested time (especially because many team members have other
• responsibilities).
  --- Send out invitations and manage RSVPs. Use the client's Zoom Link for video
• conferences (depending on who's participating).
  --- Adjust and reschedule appointments as needed.
  --- Ensure that meeting times accommodate different time zones if necessary. Please
• be super cognizant of this as even the US has multiple time zones.
  --- Schedule meeting prep calls ahead of important client engagements.
  --- Arrange daily team lunch deliveries and office pantry list orders.
• --- Conduct research and assist with personal projects as requested.
  
  Organizing Daily, Weekly, and Monthly Calendar
  --- Maintain an organized calendar, categorizing appointments, meetings, and events.
  --- Schedule Weekly Team Meetings
  --- Schedule Monthly Board Meeting
  --- Always confirm meeting Zoom Link/Physical Locations
  
  Reminders and Notifications
  --- Set up reminders for upcoming meetings, deadlines, and important tasks.
  --- Ensure the client is notified of any last-minute changes or cancellations

Keywords: Palo Alto Staffing, San Francisco , Administrative Assistant, Administration, Clerical , San Francisco, California