Administrative Assistant

Company: Mission Economic Development Agency
Location: San Francisco
Posted on: April 22, 2025

Job Description:

Title: Administrative AssistantJob Classification: Full Time, Non-ExemptReports to: Executive Director, Propiedades AdelanteCompensation: $34.66/Hour ($72,100/Year)Location: San Francisco, CA.Candidates must be able to work five days per week in our San Francisco office.Apply here: ABOUT PROPRIEDADES ADELANTEPropiedades Adelante will be a MEDA-affiliated property management entity that will provide quality property management of MEDA's properties to ensure residents have affordable and secure housing.YOUR CAREER OPPORTUNITYWe are seeking a highly organized and reliable Administrative Assistant to join our property management team. The ideal candidate will be responsible for providing administrative support to the property management team, ensuring smooth and efficient office operations. This role involves assisting with tenant communications, lease documentation, property maintenance coordination, and general office management tasks. A strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment are essential for success in this position.Key Responsibilities:

• Office Management:
  • Maintain and organize tenant files, documents, and records (both physical and electronic).
  • Order and manage office supplies and inventory.
  • Ensure the office is tidy and presentable.
  • Communication:
    • Act as the first point of contact for tenants, addressing inquiries and directing them to the appropriate team member.
    • Answer phone calls, emails, and other communications, directing inquiries as needed.
    • Greet and assist tenants and/or visitors as they arrive.
    • Draft, proofread, and send correspondence (emails, memos, letters, etc.).
    • Scheduling & Coordination:
      • Schedule meetings, appointments, and events for property management.
      • Maintain and update calendars for team members.
      • Assist with scheduling tenant move-ins and move-outs, ensuring all necessary documentation and processes are completed efficiently.
      • Lease Administration:
        • Draft and review lease agreements, renewals, and addendums or rent increase letters.
        • Assist with the timely processing of rental applications and lease documentation.
        • Assist in tracking lease expiration dates and preparing renewal notices.
        • Property Maintenance Support:
          • Coordinate maintenance requests and repairs with the Facilities Manager.
          • Maintain accurate records of all maintenance requests and work orders.
          • Assist with scheduling property inspections and routine property checks.
          • Financial Administration:
            • Assist with rent collection, processing payments, and maintaining records of transactions.
            • Assist with preparing invoices and tracking payments for property management services.
            • Problem-Solving & Multitasking:
              • Prioritize tasks and manage time effectively to meet deadlines.
              • Handle special projects and assist with tasks as needed by management.YOUR KEYS TO SUCCESSQualifications:
                • Proven experience as an administrative assistant or in a similar role.
                • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
                • Proficiency in Yardi Voyager 7s.
                • Strong organizational skills and attention to detail.
                • Excellent verbal and written communication skills.
                • Ability to prioritize tasks and work under pressure.
                • Familiarity with office equipment (printers, copiers, etc.).
                • High school diploma required; associate's degree or higher preferred.
                • Ability to work independently and as part of a team.Physical Requirements:
                  • Ability to sit or stand for extended periods of time.
                  • Ability to lift and carry office supplies or equipment, as needed (usually up to 15 pounds).
                  • Ability to travel to portfolio buildings, as needed.Work Environment:
                    • Office-based, standard business hours (flexible hours may apply depending on the organization).YOUR PROPIEDADES ADELANTE EXPERIENCEDo meaningful work in an innovative workplace while being challenged for your professional growth. We find meaning and fulfillment in our work as we see our community thrive and are driven to achieve better outcomes by challenging ourselves to innovate in our ways of working.We offer a market-leading benefits program that reflects Propiedades Adelante's values and mission. We invest in people's lives and support our own people's health and financial well-being.Our core benefits include:
                      • Comprehensive medical, dental, and vision insurance for employees and their dependents - 100 percent covered by Propiedades Adelante
                      • 401(k) plan for employees
                      • Generous paid time off - with a minimum of 20 days for new employees
                      • Employee Assistance Program that offers free financial or legal counseling to employees or their families
                      • Other forms of voluntary benefitsApplicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
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Keywords: Mission Economic Development Agency, San Francisco , Administrative Assistant, Administration, Clerical , San Francisco, California