Education Program Coordinator
Company: Stanford University
Location: Stanford
Posted on: February 17, 2025
Job Description:
The Ophthalmology Department at Stanford University is seeking
an Education Coordinator to provide administrative and operational
support to our residency and fellowship programs, as well as to act
as the key administrator for department educational event planning
and execution. Events include our annual Bay Area Ophthalmology
Course, a month-long educational program typically attended by an
international audience of ophthalmology professionals. Other events
include the annual Program In Lasting Leadership and Academic
Representation (PILLAR), an intensive, in-person mentorship program
that targets ophthalmology residents who are underrepresented in
medicine. In addition to leading educational events, the Education
Coordinator works as a team member to support administrative
functions related to clinical education. The qualified candidate
will possess strong organizational, time management, and
communication skills. Duties include:
Act on behalf of the supervisor,
department manager, or chair in regards to establishing priorities
and identifying and resolving problems that are administrative in
nature. Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget. Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports; perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites. Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies. Create complex reports and spreadsheets which
may utilize specialized software and systems. Oversee and/or
process a variety of complex financial transactions; produce,
monitor, and reconcile budget statements; research, identify, and
resolve discrepancies. May assist with capital or special equipment
requests and/or vendor selection. Coordinate and monitor routine
maintenance services completion. Plan and coordinate office moves
and/or minor renovation projects. May lead staff or supervise
day-to-day work of student and/or temporary workers, including
scheduling, assigning, and prioritizing workloads, setting
appropriate deadlines, reviewing work for quality and timeliness,
and providing performance review input. * - Other duties may also
be assigned DESIRED QUALIFICATIONS: 1-2 years of prior event and/or
conference planning experience. Prior wet lab coordination is a
plus. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and
four years of administrative experience, or combination of
education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES
(REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing projects. Excellent organizational skills and attention
to detail. Strong verbal and written communication skills.
Excellent customer service and interpersonal skills. Ability to
prioritize, multi-task, and assign work to others. Ability to take
initiative and ownership of projects. Ability to routinely and
independently exercise sound judgment in making decisions
CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks. Frequently sitting. Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds. Rarely
twist/bend/stoop/squat, kneel/crawl.* - Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.
Keywords: Stanford University, San Francisco , Education Program Coordinator, Education / Teaching , Stanford, California
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