Crew Payroll Specialist

Company: Mercy Ships
Location: San Francisco
Posted on: March 20, 2025

Job Description:

Mercy Ships is a global faith-based charity that uses hospital ships to bring life-changing surgeries and transformational medical training to people in some of the most challenging contexts along the African coast. For over 40 years, Mercy Ships has been delivering lasting hope and healing through safe surgical care, while working alongside partners and stakeholders to strengthen local healthcare systems in more than 55 countries. Since the inception of this dream by founders Don and Deyon Stephens in 1978, Mercy Ships has served more than 2.7 million direct beneficiaries without regard for race, gender, or religion.This is an on-site role in Lindale, TX.The OpportunityDo you have a heart for the hurting and a desire to invest your talents and experiences into a mission with eternal significance? For every transformative surgery that takes place onboard one of our Mercy Ships, there are dozens of men and women being used of the Lord to prepare the way through their vocational gifts and talents!As a Crew Payroll Specialist you will be responsible for overseeing the financial and payroll functions for all of our volunteers, including supporting them in their personal fundraising.How You'll Contribute

• Responsible for all payroll and payroll tax activities for Mercy Ships Associates, including compliance with local, state, out of state, and federal regulations and filing local, state, out of state, and federal payroll tax returns.
• Maintain timely filing of all payroll and payroll tax reports including but not limited to 941's, W4's, W2's.
• Maintains payroll history files for employees.
• Manage and process funding to the Ship(s) by direct deposit accounts via ACH transmissions.
• Administer Crew Bank Accounts and ISC/Ship Accountable Reimbursement Plans. Processes all employee taxable and non-taxable reimbursements.
• Process all Mission designated funds. Work in conjunction with Foreign Offices/ Donor Services/ ISC Payroll and Human Resources to assure compliance with non-profit regulations.
• Assists in the automation of the payroll System with IS Department.
• Back up ISC Payroll duties.
• Responsible for calculation and reporting of tax liabilities, in responding to questions and special requests from employees and regulatory agencies, in researching laws and regulations regarding taxes and payroll withholding procedures, and in reporting to Assistant Controller and Controller.
• Performs all duties required to include balancing and controlling earnings and deductions totals, calculating and preparing general ledger entries.
• Provides information and assistance to Mercy Ships personnel at all locations and National Offices regarding applicable departmental policies, rules and procedures. Works closely with the Controller and Chief Financial Officer interpreting financial policy, providing recommendations, and solving financial problems of a complex and/or sensitive nature.
• Oversees Mercy Ships Financial Support Program by administering the application process and disbursement of funds to eligible staff and evaluating the financial need of those on the program.
• Creating, maintaining and communicating with non-US crew regarding the tax implications for the crew member.
• Manage Accountable Reimbursement Plans by evaluating policies and procedures to assure compliance with Mercy Ships objectives, communicate with applicants and crew to assure their understanding of the program objectives and procedures, and reviewing all submitted expense reports to assure compliance with established policies.
• Assist with internal payroll and accounting audits.
• Back up Financial Support Facilitator in reviewing ship applicants for service.
• Back up activating, maintaining, and inactivating designation codes for support processing.
• Other duties as assigned.The Ideal Candidate
  • Supportive of Mercy Ships mission and vision and committed to its core values.
  • Understand and apply servant leadership, work collaboratively with integrity and demonstrate accountability.Education & Experience
    • Successful completion of Mercy Ships Entry Training will be required within the first year.
    • High School Diploma, College Courses preferred.
    • 2 + years' experience preferred.This is a paid position. To explore our many Mercy Ships volunteer opportunities, please visit us at: https://www.mercyships.org/get-involved/volunteer/
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Keywords: Mercy Ships, San Francisco , Crew Payroll Specialist, Human Resources , San Francisco, California