Temporary Executive Assistant - 4 months San Francisco, CA/Hybrid

Company: BridgeBio Pharma
Location: San Francisco
Posted on: February 17, 2025

Job Description:

Eidos Therapeutics, an affiliate of BridgeBio Pharma, is a Phase 3 developmental-stage biopharmaceutical company focused on addressing the large and growing unmet need in diseases caused by transthyretin, or TTR, amyloidosis, or ATTR. We seek to treat this well-defined family of diseases at their collective source by stabilizing TTR. Our investigational product, acoramidis (AG10), is an orally administered small molecule designed to potently stabilize TTR, a potentially best-in-class treatment aiming to halt the progression of ATTR diseases.BridgeBio is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 30+ drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.We are currently seeking a highly organized and proactive Temporary Executive Assistant to provide comprehensive support to our executive team within our biotech company. The ideal candidate will possess exceptional communication and interpersonal skills, along with strong multitasking abilities. This role will primarily involve managing calendars, coordinating meetings and events, handling correspondence, and providing general administrative support to ensure efficient operations within the executive office.ResponsibilitiesExecutive Support:

• Efficiently manage complex calendars for multiple executives, including scheduling and rescheduling meetings
• Act as the primary point of contact for executives, employees, vendors/contractors, and external partners
• Ensure the accurate and timely flow of information
• Facilitate detailed travel arrangements for executives and oversee expense tracking and approval
• Work closely with the legal and finance team to generate and oversee the approval of agreements and purchase orders for new contractors managed by executives
• Promptly review and process invoices managed by executives
• Assist the Talent Acquisition team in coordinating the interview process, including scheduling candidate interviews, presentations, and debriefs
• Format internal and external communications, such as agendas, emails, and presentations
• Prepare meeting materials and relevant documents for executives
• Collaborate with vendors to coordinate presentations and events
• Manage document routing for signatures and notary services managed by executives
• Assist in organizing off-site retreats, managing logistics, and ensuring successful event execution
• Assist in organizing conferences and meetings with the medical site leadersOperational Support:
  • Help coordinate team-building activities
  • Collaborate with other departments to develop training sessions, including lunch & learns
  • Assist in creating and implementing new procedures and systems to enhance organizational efficiency
  • Provide general administrative support as needed and collaborate with other admins on operational projects
  • Maintain familiarity with all operational systems and proceduresNo matter your role at BridgeBio, successful team members are:
    • Patient Champions, who put patients first and uphold strict ethical standards
    • Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
    • Truth Seekers, who are detailed, rational, and humble problem solvers
    • Individuals Who Inspire Excellence in themselves and those around them
    • High-quality executors, who execute against goals and milestones with quality, precision, and speedEducation, Experience & Skills Requirements
      • A bachelor's degree or equivalent experience is preferred
      • Minimum of 3 years of experience as an executive assistant or similar role in a fast-paced environment, preferably within the biotech or pharmaceutical industry
      • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software applications
      • Experience with Gatekeeper, Coupa, Concur, DocuSign, and Adobe are a plus
      • Strong organizational and time management skills with meticulous attention to detail
      • Excellent written and verbal communication abilities
      • Ability to prioritize tasks and thrive under pressure
      • Discretion and confidentiality in handling sensitive information
      • Flexibility and adaptability to meet evolving demands and deadlines
      • Professional demeanor and interpersonal skills for effective interaction with executives, staff, and external contactsDuration and Commitment:
        • This is a temporary position, with the assignment duration determined by business needs. Flexibility to adapt to varying schedules, deadlines, and priorities is essentialAt BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated hourly range for candidates for this role who will work in California. The final hourly rate offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this hourly range may not reflect positions based in other states.
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Keywords: BridgeBio Pharma, San Francisco , Temporary Executive Assistant - 4 months San Francisco, CA/Hybrid, Other , San Francisco, California