Executive Assistant
Company: Owl Ventures
Location: San Francisco
Posted on: February 23, 2025
Job Description:
About Quizlet:Inspired by our belief that anyone can learn
anything and powered by our own curiosity, we build the smartest
tools we can imagine to help students learn.Quizlet is the popular,
global learning platform and app that millions of students,
teachers and everyday people use to study any subject imaginable
for school, work or as part of their personal interests --
including two-thirds of high school students and half of all
college students in the US. Combining cognitive science and machine
learning, Quizlet guides students through adaptive study activities
to confidently reach their learning goals.Valued at $1 billion,
Quizlet has raised over $60 million in venture capital from
investors including Icon Ventures, Union Square Ventures, General
Atlantic, Costanoa Ventures, Owl Ventures, and Altos Ventures.To
serve our global community of learners, our teams tackle lofty
technical challenges and design for use cases across cultures and
languages. We work hard, act like owners, and collaborate every
chance we get. We're energized by the potential to power more
learners through multiple approaches and various tools.About the
Role:Quizlet is seeking a highly organized and proactive Executive
Assistant to provide full-time support to senior leaders. Reporting
directly to the Executive Business Partner to the CEO, you will
play a critical role in managing day-to-day operations, optimizing
time for senior leaders, and supporting strategic initiatives.The
ideal candidate is a problem-solver who thrives in a fast-paced
environment, can anticipate needs, and ensures the seamless
functioning of leadership activities.Our colocation work model
supports employees both remotely and onsite each week. Employees
are required to be in the office on Monday, Wednesday, and Thursday
and as needed by their manager or the company. This hybrid working
environment facilitates collaboration, increases work efficiency,
and enhances employee growth.In this role, you will:
- Manage complex schedules for senior leaders, resolving
conflicts and ensuring alignment with priorities
- Coordinate meetings across multiple time zones, ensuring
alignment with all stakeholders
- Attend key meetings to take notes, track action items, and
ensure timely follow-through
- Arrange domestic and international travel, including flights,
accommodations, and transportation
- Assist with expense reporting, document preparation, and
procurement requests
- Handle sensitive and confidential projects with professionalism
and discretion
- Develop workflows to enhance efficiency across leadership
activities
- Partner with the workplace team to support office operations
and events
- Coordinate and execute team off-sites, workshops, and
company-wide gatherings
- Serve as a liaison between senior leaders and internal/external
stakeholders
- Encourages a team-first mentality within the team, celebrating
collaborative achievements. Support team-building initiatives that
reinforce Quizlet culture and valuesWhat you bring to the table:
- 2-4 years as an Executive Assistant or similar role, ideally in
a high-growth or fast-paced environment
- Advanced knowledge of Google Workspace (Docs, Sheets, Slides,
Calendar) and tools like Slack and Coupa
- Strong written and verbal communication skills, with the
ability to interact professionally with all levels of the
organization
- Proactive mindset with the ability to anticipate needs, resolve
issues, and adapt to changing priorities
- Experience handling sensitive information with the utmost
professionalism and discretionBonus points if you have:
- Prior experience supporting C-suite executives or senior
leaders
- Familiarity with workplace operations, event planning, and
strategic projects
- Background in the tech or education industryCompensation,
Benefits & Perks:
- Quizlet is an equal opportunity employer. We celebrate
diversity and are committed to creating an inclusive environment
for all employees. Salary transparency helps to mitigate unfair
hiring practices when it comes to discrimination and pay gaps.
Total compensation for this role is market competitive, including a
starting base salary of $65,000 - $105,000, depending on location
and experience, as well as company stock options
- Collaborate with your manager and team to create a healthy
work-life balance
- 20 vacation days (and we expect you to take them!)
- Competitive health, dental, and vision insurance (100% employee
and 75% dependent PPO, HMO, VSP Choice)
- Employer-sponsored 401k plan with company match
- Access to LinkedIn Learning and other resources to support
professional growth
- Paid Family Leave, FSA, HSA, Commuter benefits, and Wellness
benefits
- 40 hours of annual paid time off to participate in volunteer
programs of choiceWe strive to make everyone feel comfortable and
welcome!We work to create a holistic interview process, where both
Quizlet and candidates have an opportunity to view what it would be
like to work together, in exploring a mutually beneficial
partnership.We provide a transparent setting, that gives a
comprehensive view of who we are!In Closing:We hope you are excited
about everything you read so far. We highly encourage you to apply
for this position, even if you feel you do not meet all the
requirements. Quizlet is always looking for amazing folks that
believe in our mission and can contribute to our team in various
ways - not merely candidates that fit a certain mold.We have a bias
for action, take initiative, and take pride in delivering results.
We make informed decisions whenever possible but are unafraid to
take calculated risks on great ideas to promote learning. We
embrace challenges and see effort as the path to mastery. We're
constantly seeking opportunities to learn and we embrace curiosity.
Quality matters at Quizlet, and we hold the bar high on everything
we do.We treat each other with honesty and respect, encourage
vigorous debate, and seek critical feedback. We value diversity,
humility, transparency, and collaboration as the best paths to our
success - as individuals, as a team, and as a company.Quizlet's
success as an online learning community depends on a strong
commitment to diversity, equity, and inclusion. We are actively
working to build a team that is representative of the diverse
communities we serve, and an open, inclusive work environment where
all employees can thrive. As an equal opportunity employer and a
tech company committed to societal change, we welcome applicants
from all backgrounds. Women, people of color, members of the LGBTQ+
community, individuals with disabilities, and veterans are strongly
encouraged to apply. Come join us!
#J-18808-Ljbffr
Keywords: Owl Ventures, San Francisco , Executive Assistant, Other , San Francisco, California
Didn't find what you're looking for? Search again!
Loading more jobs...