Lead Executive Assistant

Company: Palo Alto Staffing
Location: Stanford
Posted on: March 28, 2025

Job Description:

• Team Management
  • Lead the Executive Assistant team in daily operations, including scheduling, coverage, special projects, and troubleshooting.
  • Coach and mentor team members to support their professional growth and development.
  • Collaborate with colleagues to share best practices and optimize work processes.Individual Executive Support
    • Provide dedicated support to multiple senior leaders, including managing complex calendars and scheduling internal and external meetings.
    • Coordinate meeting agendas, collate materials, and assist with travel arrangements and expense reporting.
    • Oversee digital signature processes (e.g., DocuSign) and manage account access, passwords, and other sensitive operational details.Office & Vendor Management
      • Serve as the primary point of contact for office management, including coordinating facility needs with property management, security, and various vendors.
      • Maintain relationships with service providers such as travel vendors to ensure seamless support.Human Capital & Special Projects
        • Collaborate on targeted Human Capital initiatives and analyses (e.g., diversity initiatives) in partnership with the Head of Human Capital.
        • Maintain and update key human capital reports and assist with firm-wide events in collaboration with the Social Committee.Document & Data Management
          • Organize and maintain efficient filing systems for correspondence, reports, and client and meeting materials.
          • Transcribe meeting notes and upload documents to the appropriate repositories.
          • Draft, review, and revise communications and documents using Microsoft Office tools (Word, PowerPoint, etc.).Ad Hoc Projects
            • Work collaboratively across teams to collect and maintain organization-wide data and support various special projects.

Keywords: Palo Alto Staffing, San Francisco , Lead Executive Assistant, Other , Stanford, California