Coordinator, Optometry Program (4574U), School of Optometry - #77606
Company: University of California-Berkeley
Location: Berkeley
Posted on: April 22, 2025
Job Description:
Apply for JobJob ID77606
LocationMain Campus-Berkeley
Full/Part TimeFull Time
Add to Favorite JobsEmail this Job
About Berkeley
At the University of California, Berkeley, we are dedicated to
fostering a community where everyone feels welcome and can thrive.
Our culture of openness, freedom and belonging make it a special
place for students, faculty and staff.As a world-leading
institution, Berkeley is known for its academic and research
excellence, public mission, diverse student body, and commitment to
equity and social justice. Since our founding in 1868, we have
driven innovation, creating global intellectual, economic and
social value.We are looking for applicants who reflect California's
diversity and want to be part of an inclusive, equity-focused
community that views education as a matter of social justice.
Please consider whether your values align with our Guiding Values
and Principles, Principles of Community, and Strategic Plan.At UC
Berkeley, we believe that learning is a fundamental part of
working, and provide space for supportive colleague communities via
numerous employee resource groups (staff organizations). Our goal
is for everyone on the Berkeley campus to feel supported and
equipped to realize their full potential. We actively support this
by providing all of our full-time staff employees with at least 80
hours (10 days) of paid time per year to engage in professional
development activities. Find out more about how you can grow your
career at UC Berkeley.Departmental OverviewThe Admissions & Student
Affairs Office (ASAO) at the Herbert Wertheim School of Optometry
provides services in admissions and student success.Position
SummaryThe Coordinator of the Optometry program assists in the
daily coordination and functions of the Admissions & Student
Affairs office at the Herbert Wertheim School of Optometry and
Vision Science. In this role, the Coordinator is responsible for
assisting students and staff on a wide variety of admission,
program, and service related tasks. These include advising and
monitoring academic progress, academic scheduling and registration,
recruitment and admissions, event coordination and support, award
and scholarship related processes, aid distribution. A self-starter
by nature, the individual in this role should be able to identify
and troubleshoot obstacles, contribute to a high functioning team,
and display a student centered ethos.Application Review DateThe
First Review Date for this job is: 04/24/2025.ResponsibilitiesOD
Advising, Academic Progress, Aid Distribution:
Provide information to current
students on a wide array of student matters ranging from new
student services, awards and scholarships, financial aid,
registration and scheduling, graduation, and optometric licensure
requirements, maintain knowledge of campus administrative policies,
procedures, and systems, advise OD students on registration and
enroll students in Fall, Spring, and Summer sessions. Assist
students in petitions to change course schedules, add/drops, grade
changes. Serve as a scheduler for Optometry classes. Ensure student
milestones are being met. Monitor academic progress through
tracking grades. Assist and keep track of curriculum changes based
on recommendations of the Associate Dean of Academic Affairs.
Distribute aid packages to new and continuing students, including
departmental and graduate level funding, advises students on
financial aid options and fellowship opportunities. Facilitate the
Professional Student Support Fund (PSSF) award process each Fall,
working closely with the Scholarships & Award Committee. Creates
scholarship applications for internal and extramural awards.Is
familiar with campus resources for students in crisis and makes
appropriate referrals. Creates, provides, and distributes
information through various methods to the School community.Event
Planning and Implementation (including Milestones):
Be knowledgeable in event planning
and execution process and procedures, collaborating with School
departments, and the larger Berkeley campus. Support in the
planning of all events pertaining to Optometry & Vision Science.
May be called upon to lead events as needed. Assist AD of Vision
Science, AD of Student Affairs, and AD of Admissions in event
implementation and execution. Plans and implements complex,
high-visibility events, including, but not limited to New Student
Orientation, White Coat Ceremony, Business Management Immersion
Program, Half Way There, New Home Night, Old Home Days, Fourth Year
Awards Banquet, and Graduation. Supports other ASAO staff with
events as needed.Crates timely and necessary programming based on
student needs. Regularly attend Berkeley Events Network (BEN)
committee meetings.Recruitment & Admissions:
Respond to telephone, mail, and email
inquiries regarding the Optometry & Vision Science programs.
Provide excellent customer service to prospective students. Meet
with students one on one to advise them in the application process
or to share program specific information. Under the guidance of the
AD of Admissions, assist in the processing applications, data
entry, and follow up. Assist in review of a complete application
file, including review of transcripts, ensuring prerequisites are
met. Assist in monthly recruitment webinars and Friday
visits.Occasionally travel to recruitment sites to attend and give
presentations at pre-health fairs, pre-Optometry organizations,
etc. Assist AD of Student Affairs with onboarding each class,
including tracking policies and procedure paperwork and
immunization records.Office Management:
Maintain listservs and class bcourse
sites. Track and coordinate required training, both in-person and
online, for OD students. Track and maintain student records,
including final transcripts, prerequisite coursework and background
checks. Oversee classroom reservations and processing. Maintain
award records. Serve on committees (as appropriate and needed),
help train peers and less experienced team members. May hire,
train, and supervise office student worker staff. Other
administrative duties as needed. May include processing of invoices
and expenses or serving as back-up to front desk duties. In
conjunction with Assistant Dean, develop processes to streamline
information and efficiency.Professional Development:
Take classes/workshops/trainings that
will enhance expertise in professional areas of interest and growth
and will enhance the current work environment. Participate in
school and university service activities.Other duties as
assignedRequired Qualifications
Knowledge of advising and counseling
techniques.Knowledge of and/or can quickly learn
University-specific computer application programs and pertinent
databases.Ability to multi-task; verbal and written communication
skills.Interpersonal skills.Demonstrated ability to work
effectively and collaborate with individuals and groups from a wide
range of backgrounds, experiences, and perspectives.Basic knowledge
of student immigration and visa processes pertaining to
international students and scholars.Ability in problem
identification and reasoning.Skills in service orientation,
organization, active listening, and critical thinking.Bachelor's
degree in related area and/or equivalent
experience/training.Preferred Qualifications
Knowledge of and/or can quickly learn
University processes and procedures.Understanding of and/or can
quickly learn University rules and regulations.Experience working
in higher education or school-based setting.Salary & BenefitsThis
is a 100% full-time (40 hrs a week) non-exempt career position,
which is paid biweekly at an hourly rate and is eligible for UC
Benefits. For information on the comprehensive benefits package
offered by the University, please visit the University of
California's Compensation & Benefits website.Under California law,
the University of California, Berkeley is required to provide a
reasonable estimate of the compensation range for this role and
should not offer a salary outside of the range posted in this job
announcement. This range takes into account the wide range of
factors that are considered in making compensation decisions
including but not limited to experience, skills, knowledge,
abilities, education, licensure and certifications, analysis of
internal equity, and other business and organizational needs. It is
not typical for an individual to be offered a salary at or near the
top of the range for a position. Salary offers are determined based
on final candidate qualifications and experience. The budgeted
hourly range that the University reasonably expects to pay for this
position is $33.52 - $38.31.How to Apply
To apply, please submit your resume
and cover letter.Other Information
This is not a visa opportunity.This
position is eligible for up to 20% remote work. Exact arrangements
are determined in partnership with your supervisor to meet role
responsibilities and department needs, and are subject to
change.Conviction History BackgroundThis is a designated position
requiring fingerprinting and a background check due to the nature
of the job responsibilities. Berkeley does hire people with
conviction histories and reviews information received in the
context of the job responsibilities. The University reserves the
right to make employment contingent upon successful completion of
the background check.MisconductSB 791 and AB 810 Misconduct
Disclosure Requirement: As a condition of employment, the final
candidate who accepts a conditional offer of employment will be
required to disclose if they have been subject to any final
administrative or judicial decisions within the last seven years
determining that they committed any misconduct; received notice of
any allegations or are currently the subject of any administrative
or disciplinary proceedings involving misconduct; have left a
position after receiving notice of allegations or while under
investigation in an administrative or disciplinary proceeding
involving misconduct; or have filed an appeal of a finding of
misconduct with a previous employer."Misconduct" means any
violation of the policies or laws governing conduct at the
applicant's previous place of employment, including, but not
limited to, violations of policies or laws prohibiting sexual
harassment, sexual assault, or other forms of harassment,
discrimination, dishonesty, or unethical conduct, as defined by the
employer. For reference, below are UC's policies addressing some
forms of misconduct:UC Sexual Violence and Sexual Harassment
PolicyUC Anti-Discrimination PolicyAbusive Conduct in the
WorkplaceEqual Employment OpportunityThe University of California
is an Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or protected veteran status. For more
information about your rights as an applicant, please see the U.S.
Equal Employment Opportunity Commission poster.The University of
California's Affirmative action policy.The University of
California's Anti-Discrimination policy.
Keywords: University of California-Berkeley, San Francisco , Coordinator, Optometry Program (4574U), School of Optometry - #77606, Other , Berkeley, California
Didn't find what you're looking for? Search again!
Loading more jobs...
