Project Manager for the Executive Director

Company: Institute For The Future
Location: San Francisco
Posted on: February 23, 2025

Job Description:

IFTF, the world's leading futures organization, is looking for an organized professional and aspiring futurist to work directly with its Executive Director. This role offers a unique opportunity to be at the heart of innovative projects, strategy discussions, and impactful initiatives. The ideal candidate is a self-starter, organized, community-minded, detail-minded, curious, and ready to wear multiple hats to make things happen. If you thrive in fast-paced environments and have a knack for anticipating needs before they arise, we want to hear from you. The right person may have experience in academia, research administration, consulting, or the non-profit sector. They will have an opportunity to participate in research projects, organize and facilitate key community events, work collaboratively with creative leaders, and support the strategic direction of the organization overall. They will also have an opportunity to learn how to build a futures practice on a domain they may be passionate about.Responsibilities

• Project management and administration for all ED-led initiatives and other projects on an as-needed basis including as a point person in team and project meetings, managing timelines, budget tracking and coordinating with all team members
• Development of plans, strategies, and support for ED-related events and meetings (internal and external)
• Day-to-day administrative support and oversight of the weekly calendar of the ED
• Coordination with leaders at the organizational and project levels of IFTF to ensure ED/team alignment on initiatives
• Research assistance as needed, including compiling and editing research-based briefing materials
• Draft project and stakeholder communications on behalf of the ED
• Opportunity to develop and lead own projectsRequirements
  • Track record of excellent problem-solving and decision-making skills
  • Ability to effectively surface key information to organizational leaders and project stakeholders and "connect dots" in a clear, concise manner
  • Experience in juggling several diverse tasks under tight timelines and shifting priorities as needed
  • Effective communication skills, with the ability to adapt to meet specific audiences
  • Research and analytical skills
  • Experience with group or team management in a project-based environment a plus
  • Proficiency with common software and collaboration tools, such as Google Enterprise tools (including Docs, Drive, Sheets), Microsoft Office tools (including Word, Excel, PowerPoint). Experience with Macintosh computers and Salesforce is a bonus
  • Passion for IFTF's mission and vision for a more equitable sustainable future
  • Local to the San Francisco Bay Area Peninsula and available to consistently work regular Pacific Time hours (some in-office days per week are required)COMPENSATION AND BENEFITSIFTF strives to offer competitive compensation and benefits for its employees. In addition to a salary that is commensurate with experience, employee benefits include paid vacation days, holidays, sick time, health and dental coverage for both employee and eligible dependents, 403(b) retirement contributions of a % salary after first year of employment, long-term disability coverage, commuter transit reimbursement, cell phone stipend, and optional FSA and insurance plans.PLEASE NOTE: Applications without a cover letter and resume will not be considered.
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Keywords: Institute For The Future, San Francisco , Project Manager for the Executive Director, Executive , San Francisco, California