Operations & Event Manager for Renowned Organization

Company: Aunt Ann's In-House Staffing
Location: San Francisco
Posted on: March 18, 2025

Job Description:

Aunt Ann's In-House Staffing's ClientLocation: San Francisco CAJob Type: Full TimeCategory: Private OfficePosition: Operations & Event Manager for Renowned OrganizationSchedule: Full time 40 hours per week, can be more or less, event dependentSalary Amount or Range: $125-$150k 1099 Plus $500 per month stipend, 10 days PTO and 5 sick daysChildren: n/aPets: n/aBay Area Region: San FranciscoDescriptionWe are seeking an energetic and detail-oriented person to lead community engagement and event initiatives for a renowned organization, a thriving women's leadership community. The organization is founded on the belief that developing authentic, supportive relationships between women leaders can move the world.As our first operations leader, you will quickly become the linchpin of our community's events and operations. You'll pair your experience in event planning, project management, communications, and community engagement with your passion for creating meaningful experiences. You'll help cultivate a vibrant community and deliver meaningful events that take this community - and the women leaders who are members - to the next level.In this role, you will be responsible for managing the core aspects of operating this community:Event Planning and Management

• Plan, coordinate, and oversee a diverse portfolio of meaningful and inspiring events (e.g., weekend retreats, group dinners)
• Identify and secure event venues and vendors aligned with our mission and community culture
• Manage event logistics (venues, catering, transportation), including day-of event management for 5 to 10 retreats per year and 5 to 10 dinners
• Manage and track event budgets and payments
• Manage event operations for robust virtual event program
• Gather and analyze event feedback to enable continuous improvementCommunity Operations
  • Coordinate member recruitment process with community leadership
  • Facilitate smooth and inclusive onboarding process for new members
  • Oversee annual membership renewal process
  • Support the operations and vibrancy of the online Slack communityAdministration
    • Operate community CRM, maintaining up-to-date information about all members
    • Utilize tools (Webflow, EventBrite, Zoom, etc.) to administer community calendar, invites, scheduling processes, & communications
    • Manage bi-annual mailings and giftsCommunication
      • Manage written communication across a variety of channels (email, Slack, etc.), conveying information in a clear, concise, and warm manner
      • Effectively communicate in person with a range of stakeholders (members, leaders, vendors, etc.)
      • Aid strategic decision-making by knowing which decisions need additional input and efficiently surfacing key details and recommendationsThis is a full-time virtual role that may require occasional time on evenings/weekends to support the event calendar. Bay Area-based candidates are preferred.Experience Requirements3 years in a similar role with referencesEducational RequirementsCollege DegreeQualificationsYou will thrive in this role if:
        • You are an energy multiplier. You are positive and enthusiastic. You know how to motivate people and inspire them to take action.
        • You are a problem solver. When you run up against an obstacle, your default is to brainstorm solutions. Nothing is someone else's problem. You are a team player who loves to pitch in, roll up your sleeves, generate ideas, and produce results.
        • You are organized and detail-oriented. You love to manage several things at once, track details, and meet deadlines.
        • You are a great communicator. You communicate effectively across a variety of stakeholders. Your written and verbal communication is clear, concise, and caring. You know where you can make calls and how to quickly drive decisions where others' input is needed.
        • You have a growth mindset. You believe every project is an opportunity to learn and get better. Our core value of "our only failure is not learning" resonates with you on a personal level.
        • You love to organize complex events that create seamless, transformative experiences for the participants from conception to completion.
        • You believe in our mission and are motivated to support women leaders to thrive in their careers and their lives.
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Keywords: Aunt Ann's In-House Staffing, San Francisco , Operations & Event Manager for Renowned Organization, Executive , San Francisco, California