Group Program Manager - Clerk of the Board of Supervisors

Company: California State Association of Counties
Location: San Francisco
Posted on: April 1, 2025

Job Description:

Group Program Manager - Clerk of the Board of Supervisors San Diego CountyDate Posted: February 13, 2025Salary: $110,000 to $120,000 Annually plus excellent benefitsTHE POSITIONThe Group Program Manager, Clerk of the Board of Supervisors, is an unclassified management position responsible for directing and managing all activities for the Public Records Act unit in carrying out duties of the Clerk of the Board as prescribed by law and directed by the Board of Supervisors.Duties include:

• Planning, organizing, directing, and managing all activities for the Public Records Act (PRA) unit including managing all records requests from the public, media, and attorneys.
• Developing, making recommendations, and implementing County policies and procedures.
• Directing the development and implementation of short and long-range Countywide and departmental plans and objectives related to the PRA Unit.
• Screening content of all public records requests to identify applicable department or group, and coordinating appropriate response in compliance with established requirements.
• Reviewing and negotiating contracts as needed for outside services or equipment.
• Applying principles, practices, and methods of fiscal and budgetary management and accounting.
• Monitoring progress toward accomplishing objectives, reviewing and evaluating work, risks, and progress, and implementing needed changes.
• Providing training to County departments on PRA requests.
• Overseeing the budget and monitoring revenue and expenditure transactions.
• Acting as a liaison with other public and private agencies and providing information as needed to County and non-county departments, agencies, and the public.
• Supervising, mentoring, and developing staff.IDEAL CANDIDATEThe ideal candidate will possess a professional history that demonstrates the following leadership competencies and attributes:
• Ability to interact effectively with other governmental officials, boards, internal departments, citizen groups, special interest groups and/or members of the public in communicating a variety of department matters.
• Working knowledge of the California Public Records Act (CPRA), records management practices, and the Ralph M. Brown Act.
• Excellent organizational and political acumen.
• Strong teamwork and collaboration skills and the ability to help others learn interpersonal skills.
• Exceptional organizational skills and takes prompt action to meet deadlines.
• Customer-focused approach to effectively meet the needs of customers and easily adjust within diverse populations to build productive internal and external customer relationships.
• Experience managing a contract and preparing statements of work for requests for proposals.
• Managing and supervising a telework team, ensuring progress toward goals and providing technical and management guidance.
• Experience working in a government entity/department, an office of a Clerk of the Board, or City Clerk.
• Knowledge of Public Records Request systems.THE DEPARTMENTThe Clerk of the Board of Supervisors is responsible for maintaining transparency in government by serving as the official repository of the Board of Supervisors' records. This includes making Board agendas, Statements of Proceedings, and Minute Orders publicly accessible, with records dating back to the late 1800s. The office also supports various governmental bodies, such as the Assessment Appeals Boards, County Hearing Officers, Special Districts, and the City Selection Committee, while also administering the Labor Relations Ordinance. The department operates under California statutes, tax codes, and County ordinances while offering several public-facing services, including passport application processing, notary services, and a Public Records Request Center. It is structured into three main budget divisions: Executive Office, Legislative Services, and Public Services, and also oversees the Board of Supervisors' General Office and budget management. Additionally, the Clerk serves as the Executive Officer of the Board's General Office and administers duties for various commissions and special districts. To fulfill these responsibilities, the office operates with a staff of 30 and an annual budget of $5.6 million.Qualifications:Three (3) years of experience which demonstrate the ability to perform the essential functions of the classification AND a bachelor's degree from an accredited U.S. college or university, or a certified foreign studies equivalency, OR a combination of education and/or experience as stated above.Note: A master's or doctoral degree from an accredited U.S. college or university, or a certified foreign studies equivalency, may substitute for up to one (1) year of the required experience.
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Keywords: California State Association of Counties, San Francisco , Group Program Manager - Clerk of the Board of Supervisors, Executive , San Francisco, California